Expense Reports and Travel

You must have approval from your Microsoft manager before you incur any expenses for your assignment.

When you incur a reimbursable expense, be sure to save your receipts. Volt will need them in order to reimburse you.

Your first step is to enter the expense into the Talent Source tool. Don’t wait—the expense needs to be submitted within a week.

The Talent Source Agency Temporary Guide and Reference Sheet will help you navigate the site. The tool can be accessed at https://prod.beeline.com/microsoft/adfs/default.aspx. If you are logged onto the Microsoft network, there is no separate login information.

After you enter the expense into the tool, your manager will be able to see it and approve it.

When you have received approval in the tool, print out the report and bring it and all of your receipts to the Volt Campus office for submittal.

Once you have submitted these to Volt, you can expect to be reimbursed within 2 weeks.

Please contact your payroll representatives at 425-702-4000 or RedmondPayroll@volt.com with any questions.

BOOKING TRAVEL:

Please call 425-649-2800 (locally), or toll free 1-800-699-2660, option 2, option 1. Let them know you are working on assignment through Volt at Microsoft; they will need dates of travel and manager name. Redmond Payroll will be contacted and they will request approval from your MS manager for airline tickets only to be charged to Volt's AMEX. All MS travel must be booked through MSTravel.

Only airfare can be charged on Volt’s AMEX card, so you will need to provide a credit card number to book hotel through MS Travel. If you need help with the cost of hotel (or other travel expenses) and if time allows, you may be able to coordinate a cash advance with Redmond payroll on the estimated cost of the hotel.